How to find your perfect email package

Email remains one of the most reliable and professional ways to communicate in business. For those who manage email and email domains on behalf of their customers, choosing the right email package can shape how efficiently your business operates every day.

The good news? Finding the best business email packages is easier than it seems when you know what to look for.

In this article, we discuss different types of email packages, key features to look out for when you are choosing yours, and how Openprovider can help.

What is an email package?

An email package is a hosting solution that allows you to send, receive, and store emails using your own domain name. Instead of relying on free providers like Gmail or Outlook, a professional email package gives you a branded email address (like you@yourcompany.com). Most email packages for business also include more advanced features, such as unlimited aliases, increased storage, spam filtering, and dependable uptime.

In short, an email package is the foundation of professional communication – giving customers control, security, and scalability as their businesses grow.

Common types of email packages

Email hosting solutions come in several forms, depending on different business needs:

Basic email hosting: Ideal for freelancers and small teams who want a reliable, professional setup without complex tools.
Business email hosting: Often offers more storage, shared calendars, and collaboration tools for growing teams.
White-label email hosting: Designed for resellers, agencies, and web providers who want to sell email services under their own brand.
Enterprise-grade email: Includes top-tier security, advanced encryption, and massive storage for larger organizations.

Each of these email packages serves a different purpose. What matters most is matching the features to your goals and your customers’ business types.

5 key factors for choosing the right email package

Storage and scalability: Start with what you need now, but make sure the email solution of your choice can scale as your team or client base evolves.
Security: Look for spam protection, virus scanning, and encryption options. Email often carries sensitive business information, so it’s important to stay safe.
Uptime and reliability: Even brief downtime can mean missed opportunities. Choose a provider offering at least 99.9% uptime.
White-label options: Resellers and agencies can benefit from offering email under their own brand to build long-term trust.
Ease of integration: A good email solution should integrate seamlessly with your domains and DNS setup for a smoother setup and management experience.

Mistakes to avoid when selecting an email solution

Focusing only on price: Cheap plans can lack crucial business features like backups, spam filtering, or adequate support, or they may come with cumbersome control panels. Customers are willing to pay a little extra if they get extra features they get genuine use out of, or if they can manage their email from the same place as their domain and web hosting plan.
Neglecting data security: Without proper encryption and spam filtering, your business becomes vulnerable to phishing and data breaches. Again, high security is something customers are happy to pay a little extra for.
Overlooking support quality: Fast, reliable support can save hours of frustration when something goes wrong.
Ignoring future needs: Choose a provider that can evolve with you if your business grows or if you start serving a different demographic of customers. Switching later can be time-consuming and costly – and it can be a nuisance for your customers.

How Openprovider helps you find the perfect email package

Openprovider simplifies email hosting for businesses and resellers alike. Our email packages combine performance, reliability, and scalability with full control under your own brand. You can manage all your accounts from one dashboard, integrate email with your domain and SSL services, and deliver a seamless communication experience, all backed by Openprovider’s trusted infrastructure and expertise.

Which Openprovider plan fits your needs?

For freelancers or small businesses: Start with a basic professional email plan that includes the following features for your customers: their own domain, reliable uptime, and essential security. Offering a basic email package like this is a simple yet powerful step toward a more credible business presence.
For agencies: Always offer white-label email hosting as part of your client packages. This allows you to expand your service offering, create new recurring revenue, and strengthen client relationships, without the technical complexity of running your own servers.
For web hosting providers: Focus on the power of bundling by offering email, domains, and SSL certificates together. This provides you with recurring revenue, creates a full-service experience for customers, and boosts long-term retention by keeping everything under one roof.

Business email in practice: a case study

To illustrate, let’s look at an example.

André is a freelance web designer who manages domains and hosting for several small business clients. For years, he relied on business email solutions from Microsoft and Google, but as his clients’ needs evolved, they began asking for professional, branded email addresses. Managing separate accounts and support requests across different providers quickly became time-consuming, and, crucially, it made his service look less professional.

That’s when André discovered Openprovider’s business email solution. By switching to Openprovider, he gained full control of his clients’ email hosting on the same platform where he already managed their domains and SSL certificates. Setting up professional addresses like info@clientdomain.com took only minutes thanks to Openprovider’s simple control panel and automated DNS configuration.

The built-in SpamExperts protection dramatically reduced the number of phishing and spam complaints from his clients, while TLS encryption ensured that all business emails remained secure. André also appreciated that all Openprovider email accounts supported IMAP, POP3, and SMTP, meaning his clients could use the email apps they preferred without extra setup steps.

Because Openprovider’s system is white-labeled, André could brand the email service with his own logo and company name. This allowed him to present the email hosting as part of his own offering, strengthening client trust and creating a steady stream of recurring income. With unlimited aliases included, he could easily provide each client with role-based addresses – such as support@, sales@, and billing@ – without increasing costs.

The result? André reduced his support workload, improved the reliability and security of his clients’ email systems, and built a more professional reputation. What began as a simple web design service evolved into a complete hosting and communication solution, powered by Openprovider’s flexible, secure, and easy-to-manage business email packages.

Conclusion

Finding your perfect email package doesn’t have to be complicated. The key is to identify your needs, evaluate the right features, and choose a provider that supports your long-term goals.

Openprovider makes it easy to find – and deliver – the best business email packages for every type of customer. Whether you’re a freelancer, an agency, or a reseller, our flexible, secure, and white-label email solutions give you everything you need to manage communication professionally and confidently under your own brand.

Ready to find your perfect match?

Explore Openprovider’s business email solutions today and discover how easy it is to set up professional, secure, and scalable email for your clients – all from one simple platform.