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Understanding how to create a business email is the first step to a profitable, professional reselling service.
In fact, businesses need a labeled digital identity that reflects both their presence and their messaging to build trust with clients and partners.
For this, this guide will walk you through the essentials of setting up secure and large business mailboxes, addressing the best practices, main steps and features to look for.
Moreover, digital agencies, web hosting providers and IT services companies, can tap into this guide to gain relevant knowledge on what makes or breaks a business email reselling deal, starting up from the basics: digital security, flexible capacity and full control.
Creating a professional business email doesn’t require advanced technical skills, but there are a few components you’ll need in place first:
This is your brand’s address on the web: if you haven’t registered a domain yet, it’s your first step.
For this indispensable requirement, businesses should follow some critical best practices to search, choose and purchase the business domain, aiming for brand alignment, markup-free prices, and relevant extension.
If you already own a domain, whether registered through Openprovider or elsewhere, you’re ready to move forward.
To use your domain for email, you’ll need access to the DNS settings of your domain.
This allows you to set up MX (Mail Exchange) records that direct your domain’s email traffic to the right server.
If your DNS is hosted on the same platform where your domain was registered, this step is straightforward. Openprovider, for instance, includes a free DNS service with every domain.
Email hosting is what allows you to send and receive emails using your domain.
With reseller-focused options, you access security, and easy access (webmail and mobile apps included), together with integration with other existing email clients and provision tools like WHMCS.
At Openprovider, business email hosting is part of our exclusive marketplace, available to Members. This gives you access to trusted services at a fraction of retail costs, as well as with a free membership account.
If you’re comfortable with DNS settings and email client configuration, setting up a business email is usually a quick and straightforward process.
If not, look for a provider that offers guided setup or even fully managed onboarding. This can be a time-saver, especially for agencies or IT resellers managing client portfolios at scale.
Creating a business email address doesn’t have to be complex. Here’s a simple roadmap to get started:
Pick a domain name that reflects your brand or business.
Make it clear, relevant, and easy to remember. If you don’t know the best practices to adopt before choosing the right domain, check this guide.
You can register your domain through an accredited registrar: look for one that offers cost-effective pricing and full control over DNS settings.
At Openprovider, for instance, domains come with free DNS and access to additional tools through our Membership program.
Choose a provider that offers professional email services, good uptime, and easy integration. Some platforms include built-in productivity tools, while others focus on performance and simplicity.
If you manage multiple clients or domains, look for solutions that support bulk management and API access.
This involves updating your domain’s DNS records (typically MX, SPF, DKIM, BIMI and DMARC) to route email traffic to your chosen host. Most providers offer step-by-step instructions or auto-config tools to simplify the process.
Once the domain is connected, you can create custom email addresses like info@yourcompany.com or billing@yourcompany.com.
Set up aliases or forwarders as needed to keep communication streamlined.
Finally, set up your new business email on your preferred devices: mobile, desktop, or webmail.
Most providers support standard email protocols (IMAP/SMTP) and offer help guides for automatic configuration options.
A professional email setup goes beyond just creating addresses. These best practices will help you manage email effectively and protect your brand’s reputation:
Keep your and your clients’ email addresses simple, predictable, and professional.
Common formats like firstname@yourcompany.com or support@yourcompany.com help maintain consistency and build trust.
Avoid nicknames or informal handles unless they reflect your brand identity.
Set up functional addresses like info@, sales@, or billing@ to help your clients manage communication by department.
These can be assigned to individuals or teams and help streamline support, sales, and admin tasks.
Protect your domain’s email reputation by enabling SPF, DKIM, and DMARC records.
These security protocols reduce the risk of spoofing and ensure your emails land in inboxes, not spam folders.
Secure access to all email accounts with strong, unique passwords. Where supported, activate 2FA for an added layer of protection, especially for accounts with admin access.
If you’re a domain and web services reseller, consider scalability early.
Choose a provider that supports bulk account creation, domain portfolio management, and advanced tools through a centralized control panel or APIs.
This can save hours of manual work down the line.
For a full summary about the critical steps and best practices to set up your clients’ business email accounts, check this guide.
For domain resellers offering business emails as bundled services, Openprovider guarantees secure and high-capacity email addresses, together with domain registration.
Here are the key points that thousands of businesses are leveraging to make their reselling operations efficient, secure, and scalable.
Our business email services are available after creating a free Membership account.
This means you get premium solutions at unbeatable prices, without inflated reseller markups, and with 15GB-large, expandable mailboxes.
Every domain you register with Openprovider includes free DNS management, making it easy to configure MX and security records. No need for third-party tools or scattered platforms — everything is centralized in our Reseller Control Panel.
Our business email solution is built with security at its core, and designed to scale with your needs. From baseline protections to advanced configurations, we give you the tools to stay secure and compliant at every stage.
We protect your data with ISO 27001-certified systems, support for Single Sign-On (SSO), and optional Two-Factor Authentication (2FA) for added peace of mind.
All emails are secured with S/MIME encryption and digital signatures, ensuring confidentiality, authenticity, and trust with every message.
Keep your inbox clean and safe. Our solution uses SpamExperts filters to block phishing, spam, and malicious content before it reaches you.
Prevent spoofing and impersonation with full DMARC, DKIM, and SPF enforcement. EasyDMARC integration keeps your domain email authentication continuously updated and secure.
Whether you manage one domain or thousands, Openprovider gives you the flexibility to grow.
From role-based access controls to API-driven automation, our platform is built for IT service companies, agencies, and hosters who need reliability at scale.
Business mailboxes start with 15GB by default, and you can easily increase storage in +5GB increments, with no limitations or forced upgrades.
As a Member, you get access to priority support and a dedicated account manager.
Our team knows the ins and outs of domain operations, DNS, and email, and we’re here to help you solve problems fast.
A business email address is a signal of professionalism and trust.
With the right domain, reliable email hosting, and a few simple steps, you can set it up quickly and confidently. And if you’re looking to do it at scale — for yourself or your clients — Openprovider gives you the tools to make it simple and cost-effective.
Yes. You don’t need a live website to create a business email, you only need a registered domain and an email hosting provider. The domain simply needs to be active and point to the right email service via DNS settings.
Costs vary depending on your provider and features. Some platforms offer free basic plans, but most professional solutions charge a monthly or annual fee. At Openprovider, business email is part of our Member-exclusive offering, giving you access to premium tools at wholesale pricing.
Free email services (like Gmail or Yahoo) use generic domains and offer limited features. Business email uses your own domain, adds branding and credibility, and typically includes advanced features like better security, more storage, and support for custom configurations.
Yes. Openprovider offers a professional business email solution designed for domain resellers, who need reliable, secure email with full domain integration for their clients.
This includes built-in protection, webmail access, generous storage, and seamless DNS management, all at cost price through our Membership plans.
Learn more on how to get a professional business email solution.
Yes. Most providers offer migration tools or services to help you move existing emails, contacts, and settings to your new business email setup. If you’re managing multiple accounts or domains, it’s worth choosing a provider that can assist with bulk migration and setup.
